14: Managing & Using Technologies

Many graduate students tend to have difficulty with procrastination and organization. The following are several computer-based organizational tools that can be helpful in dealing with these issues. There isn’t a right or wrong way to use these resources, so we encourage you to take some time and explore. Play with the technology a bit and see if there is one that is a good fit for you.

  • Zotero:  https://addons.mozilla.org/en-US/firefox/addon/3504/
    A free bibliographic tool. It helps you keep track of what you’ve read and what you want to read. You can tag books and articles, attach notes and other documents, and link to websites
  • Endnote:  http://www.endnote.com/
    Bibliographic software you can purchase, though free trials are available. You can use EndNote to search online bibliographic databases, organize references, images and PDFs in any language, and create bibliographies and figure lists.
  • OneNote:  www.onenote.com
    A Microsoft Office software component that is included with some of the Office Suites. It allows you to capture text, images, as well as video and audio notes. Users can share ‘notebooks’ with other OneNote users, which allows simultaneous taking and editing of notes with people in other locations. You can view and edit notes from virtually any computer with an Internet connection or a Windows phone.
  • Evernote:  http://www.evernote.com/
    Similar to Zotero, Evernote is a note-taking system. You can save links to websites and screencaptures and write notes. This is a fairly robust system.
  • ShoveBox:  http://wonderwarp.com/shovebox/
    A place to stow away ideas you run across. This keeps snippets of ideas together in one space. This is perfect for folks who are always trying to keep track of multiple scraps of paper with inspiration on them.
  • Delicious:  http://delicious.com/
    A bookmarking tool that allows you to keep track of websites of interest. You can label websites with multiple tags.
  • DropBox:  www.dropbox.com
    Free and paid versions are available, with varying options. Dropbox allows you to sync your files online and across your computers automatically, to share files, to back up your files online, and to store files on its server.

Do you work with any other tools that you’d like to recommend to other workshop participants? Please share them with us at writing@msu.edu.

If you’re not interested in these tools, consider going to Firefox or Apple and searching for add-ons. For instance, you might search for “note taking” applications. https://addons.mozilla.org/en-US/firefox/ and http://www.hongkiat.com/blog/100-free-useful-applications-for-mac-part-i/